Police records specialist

A Police Records Specialist plays a vital role in maintaining and processing criminal records, court orders, and firearm-related applications. This position requires strong attention to detail, database management skills and customer service experience to assist the public and the Spokane Police Department efficiently. 

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minimum qualifications

This recruitment is currently open as a shortage recruitment, so the minimum qualifications are different than the standard recruitment. 
  • High school diploma or equivalent, AND
  • Typing: Must be able to type at the rate of 200 keystrokes (40 words) per minute.
 
PRE-EMPLOYMENT TREQUIREMENTS:
  • Applicants must submit a Personal History Statement (PHS) form with their application. This documentation will be used to conduct a background investigation. Completion of this form is MANDATORY for employment consideration. 
  • Applicants are also required to complete a polygraph examination, fingerprinting, and a background investigation prior to appointment, and must obtain ACCESS II certification during the probationary period.

 

The City of Spokane no longer screens for cannabis during the initial hiring process; however, cannabis use after employment is not permitted. Applicants may be subject to random drug tests during employment. 

View common disqualifiers
Download Personal History Statement

work schedule

The Spokane Police Records Department operates 24 hours a day, 7 days a week, 365 days a year with day, swing, and graveyard shifts. 

All new employees will be on a one-year probation plan and will work several months on each shift during their first year. 

After the first year, available shifts are assigned through a seniority-based bidding process.

Salary

 

Workgroup functions

Criminal Records

  • Processes reports, warrants, teletype, and faxes. 
  • Updates and corrects multiple databases as required. 
  • Reports may include missing person reports, stolen vehicle recoveries, warrants, offender-based tracking systems, and ineligibility to possess a firearm. 
  • Disseminates documents as required by applicable laws, policies, and procedures. 


Domestic Violence

  • Processes court orders and updates databases as the court orders are served or status is changed. 
  • Works closely with court staff to review court orders and make requests for any corrections when needed. 
  • Court orders may include criminal no-contact orders and a variety of civil protection orders like domestic violence protection orders, anti-harassment orders, extreme risk protection orders and restraining orders. 


Public Window

  • Reviews applications and conducts criminal background checks for concealed pistol licenses and firearm dealers. 
  • Generates paperwork and submits requests to outside agencies. 
  • High customer interaction.
  • Performs cash transaction and other accounting duties. 
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Hiring Process

Careers

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